By the staff
12 December 2021
To be approved by Council on: December 14, 2021
The purpose of the Municipal Alcohol Policy (MAP) is to define the terms of service and consumption of alcohol for Special Occasion Permit Events (SOPs) that occur on City of Burlington property. The policy outlines additional requirements beyond those set by the Alcohol and Gaming Commission of Ontario (AGCO) through the issuance of a SOP
The municipal alcohol policy is designed to support the responsible service and consumption of alcohol with the aim of reducing business exposure to risk.
The City of Burlington has no obligation to approve a request to use municipal property even if the AGCO issues a SOP and may impose additional restrictions deemed appropriate for the responsible service and consumption of alcohol on the property. municipal.
In 2017, Halton Region and the Halton Regional Police Service presented a Community Safety and Well-Being Plan. The plan sets out how community partners work together to improve the health, safety and well-being of Halton residents. Harmful alcohol consumption has been identified as a key problem and a priority. The Alcohol Action Table was created in 2018 to develop a comprehensive, evidence-based plan to reduce the harms of alcohol.
As a Municipality of the Region of Halton, the City of Burlington is aligning its MAP with the goals and objectives of the Halton Region Alcohol Action Table to model responsible alcohol consumption on municipal properties.
The scope of this policy applies to all facilities owned and operated by the City.
This policy does not apply to facilities operated by local city councils or to school board properties for which the City allocates space under the reciprocal agreement.
For the purposes of this policy, unless otherwise specified, the following definitions apply:
Alcohol A product of fermentation or distillation of grains, fruits or other agricultural products, and includes synthetic ethyl alcohol.
Alcohol and Gaming Commission of Ontario (AGCO) The provincial regulatory body responsible for enforcing the Liquor License Act and specific sections of the Liquor Control Act (LCA), which together with the regulations made thereunder establish the licensing and regulatory regime relating to the sale and service of alcohol in Ontario.
City Staff Employees of the City of Burlington who are identified by the City as the contact person for the purposes of MAP or the facility or premises in question, as the context requires.
Corporation Corporation of the City of Burlington.
Designate An employee, agent, attendant, representative, partner or other person designated by the SOP requester to manage the event or to ensure compliance with the responsibilities of the event organizer under the MAP.
Event Any public or private event requiring a special occasion permit and occurring on City property.
Contract Owner Any person or organization requesting the organization of an event at a facility and includes the person or organization on whose behalf such persons are requesting or requesting permission to organize the event.
Facility / Facilities A building, park, road or other municipal location in the City of Burlington that is owned and operated by the Company.
Facility Rental Agreement A document issued by the city, signed by the applicant under which the SOP holder is authorized to hold an event on city property, subject to any terms and conditions that may be required by this MAP and standard operating procedure.
Licensed Area The area identified in the City of Burlington contract where alcohol will be permitted to be in the possession of the contract holder, in accordance with the terms of the license (s) and SOPs
Liquor License Act (LLA) Describes the laws relating to the sale and service of alcohol in Ontario.
Municipal Event of Significance An event that is designated by the City of Burlington as an Event of Municipal Significance.
Special Occasion Permit (SOP) A permit issued by the Alcohol and Gaming Commission of Ontario or the Registrar of Alcohol and Gaming. The POS authorizes its holder to sell or serve alcohol on a prescribed special occasion.
SOP Holder The person whose name is identified on a Special Occasion Permit and may also be the Catering Rider Holder. When this term is used, it also includes its designated person.
Standard Operating Procedures A document outlining the requirements for hosting an authorized event on City property.
The following principles are considered in determining when and where to allow alcohol consumption on City of Burlington property:
1. Alcohol is consumed on many occasions and is socially acceptable and sometimes expected as a service option.
2. There is a way to ensure responsible consumption of alcohol, limiting the impact on the health and safety of the community.
1. Alcohol service
In addition to the conditions set out by the AGCO under the OLA, the following provisions regarding the service of alcohol must be observed:
a) A maximum of two (2) drinks can be served to an individual at a time.
b) Alcohol should not be left available for self-service.
c) Adopt volumetric pricing for all types and concentrations of beverages (high-alcohol products at a higher price; low-alcohol drinks at a lower price; significantly lower non-alcoholic beverages).
d) Food and non-alcoholic beverages must be available at all times.
e) The event will sell and serve alcohol only between noon and 11 p.m. for outdoor events and noon to 1 a.m. for indoor events.
f) The service area (s) from which alcohol is served and consumed are secured on all sides by a single fence or wall at least three feet high and included on the site plan. Any exceptions such as the use of natural barriers will require the approval of the City’s special events team.
g) There will be no âLast Callâ promotion.
h) No drinks will be served to the public in glass containers.
2. Advertising and signage
In addition to the signage requirements imposed by the AGCO under the Act, the following must be observed:
a) No advertising promoting alcohol prices may be placed outside the licensed area.
b) Signage required by the Company and described in the standard operating procedures will be posted in the authorized area.
c) Event names that convey the message that alcohol consumption is the main activity or purpose of the event are not permitted.
3. Insurance and compensation
In addition to complying with all Federal, Provincial and Municipal laws, events must comply with all requirements outlined in the Company’s operating procedures. Insurance of at least $ 5 million in addition to security is required when alcohol is present at an event.
An event contract may be revoked at the sole discretion of the city if the SOP holder does not comply with all of the terms and conditions of the event contract and the MAP. The City may not be the subject of any claim for damages that the Permit Holder could advance following the cancellation. City staff can monitor random events.
â¢ Liquor License Act (LLA)
â¢ Standard operating procedures for municipal liquors
â¢ Zero tolerance policy
The municipal council must:
â¢ Approve the WFP.
Municipal recreation, community and culture staff representing festivals and events, sport and customer service must:
â¢ Review candidates’ documents and make recommendations to the City Clerk for the event to be considered a Significant Municipal Event.
Municipal recreation, community and culture staff, roads, parks and forestry staff are responsible for:
â¢ Ensure the site’s compliance with the MAP during an SOP event and intervene in the event of non-compliance.
The municipal clerk must:
â¢ Have the delegated authority to report events of municipal importance.
The Director of Recreation, Community and Culture (or his replacement) must:
â¢ Have a final decision on all questions in question related to the MAP.
Municipal staff representing the organized sport, arts and culture, festivals and events, and recreational services sectors are responsible for the compliance and direct administration of MAP.
The Manager of Community Development Services is responsible for the annual review and execution of the MAP process.